Collaboration Tools : SharePoint = Enterprise Apps : Excel

As I sat through an overview of one of the latest collaboration tools on the market, a product called Spaces from nGenera, I began to have a deja-vu all over again moment. The discussion centered around the unique value proposition that nGenera was putting forth in the product, and, while the arguments behind them were convincing, I couldn’t help think of the half-dozen projects I had recently seen or been involved in that tried to accomplish much of the same functionality using Microsoft’s increasingly ubiquitous SharePoint.

And then it dawned on me: SharePoint has become the Excel of the collaboration space, the apex predator in a growing jungle of tools and offerings that are scrambling to capture scarce resources and developer mindshare as enterprises build out their nascent collaboration functions.

This Excel-like status is not to be trifled with: I always caution my vendor clients to be aware that, however cool and compelling their innovative products are, their number one competitor is likely to be an Excel spreadsheet, as well-worn and as shaggy as your dad’s favorite briefcase, that the users are likely to give up only when pried from their cold, dead fingers. This is one of the classic dilemmas facing all innovators: how to get people to actually use truly innovative products when there’s some good enough, tried and true solution already in place.

The good news for nGenera and other companies in this space, including SAP’s StreamWorks, is that the SharePoint advantage today is mostly a developer advantage, not an end-user advantage. Pretty much every SharePoint end-user I know has no idea they are looking at SharePoint, whereas as Excel’s end-user identification powers are so strong that in Germany a spreadsheet is called an Excel (pronounced axle, in case you hear someone using the word and wonder how the conversation just switched to cars.)

This removes the need to worry about prying and cold, dead fingers, but that’s only on the end-user side. The developer community has similar prejudices, and most developers who have built collaboration tools using SharePoint are inclined to do it again. This is in part due to the excellence of SharePoint as a developer environment, and in part due to the excellence of SharePoint as a developer resource billable hour generator: end-user tool it is not.

Which means that, like the classic enterprise apps market, products like Spaces have to be sold to the end-users, preferably warm and alive, in hopes that they will obviate the need for developers enamored with SharePoint to get involved and start recommending their favorite tool.

That end-user evangelism requirement is tricky in the classic enterprise apps market, it’s even trickier in a nascent collaboration tools market. As I have opined before, we are not born with a lot of collaboration skills, and while everyone hears the collaboration drum beat load and clear, few people actually know what a collaborative project or process really should look like. This begs the need for templates and how-to-do-it tools, inside Spaces or StreamWorks or any other collaboration tool, that provides examples how collaboration really works.

Anyone  who doubts this requirement needs to sit in on a volunteer or non-profit organization and watch how things don’t get done: despite the very best of intentions, homo sapiens’ social development didn’t get as far up the evolutionary tree as it could have.

nGenera definitely gets this requirement, and is promising to build out the best practices for collaboration in addition to providing advisory services to its customers. In many ways I believe it will be these secondary services that will make or break any individual tool. The collaboration market is new enough that the successful pioneers will also be the successful teachers.

To do otherwise is to cede the market to SharePoint and an army of willing SharePoint programmers. The trick is to get out there with the how-to tools before the developers get the upper hand. Otherwise Collaboration Tools: SharePoint = Enterprise Apps: Excel will be a formula to rule for many years to come.

6 thoughts on “Collaboration Tools : SharePoint = Enterprise Apps : Excel

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  3. Thanks for the write-up Josh and it was great to talk with you about Spaces. I think your analogy to Excel is a very good one, and the distinction you draw about the developer advantage vs. end-user advantage is an important one.

    With Excel, the end-users in many cases were the model developers as well … they didn’t have to rely so much upon the IT department (as in the case of VB apps on top of Access). This end user connection and control led to the strength and stickiness of the tool.

    In addition to leveraging expertise as teachers, new generation players like nGenera with Spaces can also leverage key weak points of SharePoint – such as the case of cross-company collaboration with vendors and partners. This is more the way work gets done, and those inclined to be highly collaborative enterprises will see these as the most compelling use cases. SharePoint does not play well here.

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